AI HELP FOR SMALL BUSINESS. SET UP FOR YOU.
Your business.
Supercharged.
Built around your people.
Get help with the work that fills your day: customer follow-ups, bookkeeping admin, employee training, marketing, and reporting. Exovara builds the AI assistants and connected workflows, then trains your team to use them.
No AI experience needed · Your people stay in control
Business builds from $2,500 CAD. See what’s included →
Hypothetical workflow example, including human review. Actual savings depend on your workload and setup. Not measured client results.
AI HELP ACROSS THE BUSINESS
Build a better-run business.
Department by department.
From a custom employee handbook to a connected sales system. We design the process, create the materials, connect the tools, and train your people.
Sales & customer operations
Connect lead capture, qualification, quote preparation, follow-ups, customer records, and handoffs into a process your team can run.
- Lead intake and customer-record creation
- Qualification questions and missing-information checks
- Quote and proposal preparation using approved templates
HR, handbooks & employee training
Build a company-specific handbook, role guides, onboarding checklists, and a training resource that helps new employees get up to speed.
- Custom employee handbook drafts based on your practices
- Role descriptions, responsibilities, and manager checklists
- New-starter welcome packs and onboarding schedules
Finance, bookkeeping & office admin
Connect document collection, bookkeeping preparation, invoice administration, payment follow-ups, and reporting so information reaches the right person at the right time.
- Receipt collection, document extraction, and category suggestions
- Invoice preparation from approved job details
- Missing-document and payment-status checks
Marketing, newsletters & SEO
Create a repeatable process for research, blog writing, newsletters, social content, useful local pages, and marketing reports—built around your real business.
- Audience questions, topic research, and editorial planning
- Blog drafts with source notes and a review checklist
- Newsletters built from approved offers and business updates
Advertising & campaign operations
Set up help for ad research, copy variations, creative briefs, campaign preparation, tracking checks, and performance monitoring across the accounts you approve.
- Audience and offer research using approved information
- Ad copy variations and creative production briefs
- Campaign setup checklists and naming conventions
Custom systems, agents & internal tools
Bring together forms, documents, tasks, dashboards, and AI agents in a purpose-built system—rather than forcing your process into disconnected tools.
- Process mapping and a written system specification
- Internal dashboards, intake forms, and approval queues
- Connections between supported business tools
Start with a defined project, then expand. Each scope specifies what runs automatically, what needs approval, and who maintains it.
START HERE · NO EMAIL REQUIRED
Where could you
use another pair of hands?
Pick something familiar. See what the help could look like before deciding whether to talk to us.
28 ways to get help. “Good first projects” are our suggested starting points; the right fit depends on your tools and process.
10 hours every four weeks on this task.
Based on your estimate and five workdays a week. This is time spent today, not a promise of time saved. We would measure what a setup actually changes.
A customer process that keeps the next step moving.
Connect inquiry capture, qualification, quote preparation, follow-up tasks, and customer handoffs. Start with a bounded process in your existing tools, then add the next capability.
Inquiry captured → qualification checked → quote prepared → follow-up tracked → approved work handed to the team.
Show us how one customer inquiry reaches you today.
We confirm tool compatibility, review steps, scope, and cost before work begins.
YOUR SETUP PARTNER. FROM FIRST QUESTION TO EVERYDAY USE.
You run the business.
We handle the AI setup.
We work out what helps.
Bring the problem, even if you don’t know what to ask for. We explain the options and the costs in plain English.
We build it around you.
We map your process, build the agreed workflows and materials, connect your tools, and test the system with your team.
We stay for the handover.
You get a walkthrough, written instructions, and included setup support. You own your accounts and decide what happens next.
CASE STUDIES · EVERYDAY PROBLEMS
See the work. Understand the value.
Explore hypothetical costs, the steps AI could handle, and the work your team still owns. Every example includes its assumptions and setup cost.
Explore the case studiesAdvertising
Keep campaigns moving without living in spreadsheets.
Sales
Move from enquiry to booked work with fewer loose ends.
Bookkeeping
Get the paperwork ready before your bookkeeper has to chase it.
HEARD THE WORDS. WONDERING WHAT THEY MEAN?
AI help.
In your language.
You don’t need to pick the technology. Tell us what you need help with, and we’ll work out a useful place to start.
ChatGPT & custom GPTs
“I’ve tried ChatGPT, but the answers feel too generic.”
We help you give ChatGPT better instructions and useful business context. Where your account supports it, a custom GPT is a version of ChatGPT set up for a particular job.
Think: a helper that drafts answers using your approved service guide.
I’d like help with thisAI agents
“Can something help me work through the next steps?”
An agent is an AI helper that can use connected tools to work through a task. We choose what it can access, what it may do, and when it must ask you first.
Think: checking an inquiry for missing details and preparing a reply for approval.
I’d like help with thisWorkflows & automation
“I keep copying the same details from one place to another.”
A workflow is a series of steps. Automation connects those steps so routine work can move along with less retyping. AI can help when the input is an email, document, or note.
Think: turning a receipt into a draft spreadsheet row for you to check.
I’d like help with thisAlready using email, Excel, a calendar, or ChatGPT? That’s a useful starting point. We check what can work with your accounts before recommending anything new.
A beginner’s guideCLEAR OPTIONS. NO LEAP OF FAITH.
Start with a useful system.
Know what the build includes.
Not sure where AI would help? The $750 assessment gives you a written plan. A bounded process implementation starts at $2,500, including configuration, testing, training, and handover. Larger department systems and custom applications receive itemized proposals.
AI Opportunity Audit
$750 CAD
Not sure where to start? We look at the tasks taking up your time and recommend the most useful first step.
- A 60-minute conversation about your day-to-day work
- Review of up to 3 tasks you repeat
- A clear list of where AI could help and what it may cost
- A practical 30-day action plan
No implementation included. The $750 audit fee is credited toward an implementation of $2,500 or more started within 30 days.
Business System Launch
From $2,500 CAD
Launch one complete, bounded business process—from incoming information to a clear handoff—with automation, review steps, and team training.
- One end-to-end process across up to 2 supported tools
- Process design, rules, templates, and approval points
- Configuration, integration, and acceptance testing
- Team training, documentation, and 30 days of fixes
From $2,500 for a defined starter implementation. Final deliverables are agreed before a deposit. Custom applications, additional processes, migrations, and software subscriptions are separate.
Connected Business
From $6,500 CAD
Connect up to three agreed processes into a department pilot, with shared handoffs, reporting, and training.
- Up to 3 scoped workflows across up to 4 tools
- A shared operating guide and handoff rules
- Two team training sessions
- A measurement dashboard and 30 days of fixes
From $6,500. Includes a discovery review. Final quote depends on integration complexity and data readiness.
Prices exclude applicable taxes and third-party subscriptions. Timelines begin after access and scope are confirmed.
Before you take the next step.
Will this replace our people?
Our projects are designed to remove repetitive tasks and improve the work your people do. Your team stays involved in design, approvals, and decisions. We measure capacity and quality rather than promising headcount reductions.
Do we need new software?
Sometimes, but we start with what you already use. Tool compatibility, subscriptions, and estimated usage costs are disclosed in the scope before implementation. You own your accounts.
Can you guarantee savings or higher profits?
No. Results depend on the process, adoption, and review effort. We establish a baseline and measure actual time, errors, and costs so you can decide whether to expand.
What happens after the project?
Implementation includes 30 days of fixes for the agreed scope. Optional business care starts at $249 per month. Monthly health check for one workflow, up to 1 hour of minor improvements, and email support within 2 business days. No emergency coverage. Cancel before the next billing period. New workflows, major changes, and third-party fees are quoted separately. The $99 assistant care option applies to small assistant setups, not business systems.
I don’t know much about AI. Is this for me?
Yes. Tell us about a task that takes too much time or something you keep putting off. We explain the options, handle the setup, and show you how to use it. You do not need to know which tool to choose.
Can you help if I already use ChatGPT?
Yes. We can help improve your instructions, organize useful reference material, and teach your team how to check answers. If a custom GPT would help, we first confirm that your account and workspace support it.
Do I need an AI agent or just a simpler process?
You do not need to decide. Sometimes a better template or a simple automation is enough. We only recommend an agent when its ability to work through steps is useful for your task.
YOUR NEXT CHAPTER STARTS SMALL.