Know which project photos your team can publish

A useful starting point

A photo register can help marketing find images already cleared for a specific use. It should reference the permission or release your business relies on, without interpreting legal rights automatically. Unclear permission stays with the responsible reviewer.

A worked example

For a hypothetical project gallery, record each image ID, approved channels, any expiry or conditions and the supporting document. A photo approved for an internal presentation is not automatically approved for an advertisement. Keep people and identifying details visible to the reviewer.

Implementation and review

Separate publishable assets from the working photo folder and control access. A marketer checks the actual image and permission reference before use. Test a withdrawn approval and a crop that still shows an identifying sign. Confirm that your asset tool can retain these fields when exporting.

Drive supports viewer, commenter and editor access. Confirm account and folder settings. Google: file sharing controls

Measure the improvement

Track time searching for usable photos and requests sent back for clarification. Do not count unapproved images as available inventory. Compare capacity gained with setup, document review and ongoing updates to the register.

Discuss an implementation

This guide applies across Canada. We provide remote AI consulting for businesses in London; it does not describe a local client or a staffed office.

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