By Exovara · Published
Start with what staff need to find
A staff member who already knows most of a process may only need to revisit the part that explains how to check a draft. Chapters give that person named places to jump to in the recording. AI can suggest the labels and starting points from an approved video or a timed transcript. For a short recording with obvious breaks, you may be able to mark those points directly in the player. Try one video before choosing a workflow for the whole library.
Make a small chapter list for one approved version
Record the video title, version, runtime, viewing destination and reviewer. Give each chapter a start time, a title a colleague would recognize and a short note about the action or explanation they should see. For example, use “Check the draft total” when that is what the section shows. A transcript can help locate a spoken phrase. When the action starts silently, inspect the screen to find the correct entry point. Pick the moment that gives a viewer enough context to follow the step.
Related guide on approved written steps and reviewing screen actions. Turn a screen recording into a staff guide
Recheck the timecodes after the edit
Imagine a fictional six-minute, ten-second training video with chapters at 00:00, 00:42, 02:15 and 04:05. The editor removes twelve seconds of introductory footage before the second chapter and makes no other cuts. The new opening chapter starts at 00:00, and the later candidate starts are 00:30, 02:03 and 03:53. The new runtime is 05:58. In this example the reviewer opens the new file and confirms each start by watching it. If a cut removes the beginning of the step itself, choose a new entry point or drop the chapter.
Use the controls in the intended player
YouTube accepts chapter times and titles in the video description for eligible videos. Its instructions call for a first marker at 00:00, at least three markers in ascending order and at least ten seconds per chapter. Microsoft documents separate chapter controls for videos opened in the Clipchamp player from OneDrive or SharePoint. A video editor can add chapters and adjust their titles and timecodes there. Ask the provider to show how chapter editing works in the account and player your staff use.
Documents description markers, order, minimum count and duration, and feature access. YouTube Help on manual video chapters
Documents editing titles and timecodes and selecting chapters in the player. Microsoft Support on Clipchamp player chapters
Test the jumps as a viewer
Use a colleague’s authorized viewer access to open the approved version through the same page staff will use. Select each chapter and watch the opening moments. Confirm the title, the landing point and any on-screen information needed to follow the instruction. If you provide a direct chapter link, open it with the intended permissions and check its destination. Review the captions and written job aid separately if staff need them. They serve different purposes and may have their own version records.
Related guide on timed captions and checking the destination player. Choose how to deliver captions
Agree who maintains chapters when the recording changes
Ask for the reviewed chapter list, the published player settings and the name of the person who updates them. Make a version change the cue to check every affected timecode before sharing the updated recording. Compare the effort to draft, verify and maintain chapters against adding them manually in the player. Include any software or setup costs. Exovara can help your team choose a small training content workflow and build the review into the handover.
Existing consulting service. Discuss staff training workflows with Exovara
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This guide applies across Canada. We provide remote AI consulting for businesses in London; it does not describe a local client or a staffed office.
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Exovara field notes · Educational guidance. Examples are illustrative.
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